ASPAC Atsumari AGM
Saturday 15th March 2008
“Diggers Club”
In Attendance
Officials and Delegates
Nemantha Abeyshinghe ASPAC Regional Chairman and Incoming National President RT Sri Lanka
Yasin Chowdury ASPAC Regional Vice Chairman & Past NP Apex
Bryan Whitehorn Immediate Past ASPAC Chairman and Past NP Apex
Lim Chee Meng Apex
See Chern Yong Apex
Stephen Mears Round Table New
Rick Hose Apex
Paul Gallagher Apex
K.Thavanesan Apex
Jagaish Bali Apex
Pratish Nand Apex
Rezwan Shahidi Apex
Anil Saha Apex
Observers
Tom Chapman Apex
Chanelle Whitehorn Apex Club of Glenelg Club President
Mark Fishwick Apex
Odette Suitor Apex
Simon Higgins Apex
Mark Wenzel Apex
Fred Evans Apex Australia District Governor South East District SA/NT
Chris Morahan
Shane Saltmarsh
Mick Godfrey
Brian Drinkwell
Ross Leedham Apex
Graham Lancaster Apex
Craig Scriven
Caroline Girke Apex
Mick
Mathew Harrison Apex Australia District Governor Riverina District NSW/ACT
Troy Robbs Apex
Scott Hart Apex
Carlee Vokes Apex
Phil Pregnell Apex
Ian Oates Apex
CALLING THE MEETING TO ORDER
- Chairman Round Tabler Nemantha Abeysinghe called the meeting to order at 10.45 am and appointed Apexian Past ASPAC Chairman Bryan Whitehorn to minute the meeting proceedings.
AIMS & OBJECTIVES
- Vice Chairman Apexian Yasin Chowdury read the Aims and Objectives of the region.
OPENING OF ATSUMARI
Chairman Nemantha Abeysinghe introduced Atsumari Convenor Past Apex Australia National President Phil Pregnell to welcome guests.
Phil Pregnell welcomed all in attendance and gave an introduction of the weekend.
He then introduced Past WOCO Chairman and Apex
- Past WoCo Chairman Tom Chapman addressed the attendees and spoke of the original young men’s service clubs.
- He spoke of how it was Apex
- He spoke of the expansion of Apex into the Asia Pacific region
- He mentioned how RTBI, Apex
- Mentioned how other organisations had grown.
- Spoke on how we must all consider the needs/requirements of potential new members.
- Apex and RT is a great opportunity – nothing else parallels it.
- Important that it must be enhanced and grown upon.
- In reality our organisations are representing 1000’s of people from around the globe in our area
Tom Chapman then officially opened the ASPAC Atsumari AGM and asked us all to “Drive it Forward”.
WELCOME ADDRESS
- ASPAC Chairman Nemantha Abeysinghe welcomed everyone for attending the meeting and thanked Life Governor Tom Chapman for opening the Atsumari and his words of wisdom from his roles in WOCO and Apex.
- Welcomed all Apex and RT Countries in attendance.
- Thanked all Apexians who were attending to witness the meeting.
- Thanked Apex Australia Past NP Phil Pregnell as convenor of the weekend for all his work in getting the Atsumari together.
- Thanked Past ASPAC Chairman Bryan Whitehorn for agreeing to take the minutes.
APPOINTMENT OF SERGEANT-AT-ARMS
- Chairman appointed Apexian Paul Gallagher Apex
AMENDMENTS TO THE AGENDA
Chairman asked for several alterations to be made in the order of the agenda.
All agreed
Moved Apex
Motion was put and CARRIED
QUORUM
Chairman advised that a correct quorum had been established and did the roll call.
Following Associations present and financial
Apex
Apex
Apex
Round Table New
Apex
Apex
Round Table
Following Associations not present
Round Table
Round Table
Round Table
Apex
CORRESPONDENCE
- 1 motion received from Apex
- 1 motion received from Apex
- Apologies received from Round Table
MOTION
Motion moved by Apex
“That late agenda items be accepted at this meeting”
Moved Apex
Motion was put and CARRIED
ADOPTION OF THE MINUTES OF PREVIOUS MEETING
AGM from
Motion that:-
“The minutes of the previous Atsumari AGM held in
Moved Apex
Motion to accept the AGM minutes was put and unanimously CARRIED
MATTERS ARRISING FROM THE MINUTES
None
ASSOCIATION REPORTS
APEX
National President Rick Hose gave a report on Apex
- Successful period of time since
- Large scale marketing proposals and implementation
- Cinema campaign
- Youth Access and Young Leadership Forum – resulting in upcoming project “Random Acts of Kindness for Homeless”.
- Strategic version of “The Journey” – being developed and implemented. – How to grow and develop our organisation etc.
- Apex reservists – currently being implemented – Idea from Apex
APEX
National President Rezwan Shahidi gave a report on Apex
- Gave his best wishes to all in attendance.
- Current projects ongoing
- Work on flood affected areas
- Landslide devastation.
- Cyclone affected areas
- Blood donations.
- School and maternity hospital in
- National day.
- Current membership drive.
- Membership now at 73 clubs plus 5 unchartered. 945 members and should be up to 1065 by end of current year.
APEX
Past National President Pratish Nand (Life Member) gave a report on Apex
- Membership currently 6 clubs with 65 members. (Previously many years ago 23 clubs and 150)
- 4 military coups over the past few years have caused many members of Indian/Fijian descent to leave the islands causing the dramatic drop in membership.
- Major drive with older members and Life Governors working on rebuilding the Association.
- Cyclone caused large number of damage $15 million approximately.
- Work on assisting needy students affected by the cyclone.
- Looking for overseas associations to assist financially if possible.
- Organising a blood drive.
- Leadership training for school students.
- Awareness of Apex
- National Convention scheduled for 21st to 22nd November 2008 in Latoka.
APEX
National President K. Thavanesan gave a report on Apex Malaysia.
- Currently reviving 4 clubs
- Apex Youth clubs being reviewed and established.
- Kidney Dialysis Centre continues to operate – up to 250 patients.
- Medical camp for Malaysian aborigines in jungle.
- Clean Highway Scheme run by clubs.
- Empower youth by placing into colleges students who are needy.
- Education Trust Fund $600,000 Malaysian Ringit – annual Bursary to students.
- Mass Tour scheduled for August.
- 50th Anniversary last year.
- Apex Club of Seremban celebrated its 50th anniversary recently.
ROUND TABLE
National Vice President (
- Apology from National President RTNZ unable to attend.
- Coming out of a time of consolidation.
- Membership currently around 160
- Looking at a couple of new clubs
- Implementing a membership program.
APEX
Apex Singapore National Action and Expansion Officer See Chern Yong gave a report on Apex Singapore
- 3 clubs and 32 members
- Continuing the feed the poor program.
- Medical checkups for the elderly
- Festivities over Xmas
- Painting some elderly homes
- 2 major projects underway
- Day Care Centre being renovated
- Harmony Lodge still being funded and required $1 million (Sing) each year to operate
- Trying to increase membership through service using the internet.
- Government volunteer program.
- National Convention is scheduled for the 1st week in August.
- Mass Tour with Apex
ROUND TABLE SRI LANKA
ASPAC Chairman Nemantha Abeysinghe gave a report on behalf of round table
- Currently 4 clubs with 60 members
- Plan to increase to 6 clubs with 90 members.
- Nemantha taking over as National President in June.
- RT International meeting to be held on Pattaya, Thailand20th -24th August 2008.
FINANCE & ADMINISTRATION
ACCOUNTS FOR 2007-08
Chairman presented the Accounts for the year 2007-08 of the ASPAC Region.
Chairman asked that the Accounts be moved and 2nd for discussion.
Moved Apex
Apex
- His expenses asking which countries he had visited during his term.
Chairman advised he had attended:-
- WOCO
- RTI Conference
- WOCO Foundation Meeting.
Apex
- It was the Chairman’s duty to visit all associations included in ASPAC if possible.
- In future the ASPAC Chairman should visit both associations.
Apex
- What discussions had taken place at WOCO in relation to ASPAC
- Chairman advised he would deal with this in his report.
Apex
- The Chairman had attended WOCO as the ASPAC Chairman when there was no ASPAC meeting held.
- Chairman said he attended RTI Area meting & WOCO Foundation meeting which was beneficial to the ASPAC members.
Apex
- The budget for the ASPAC chairman is for more than travel.
- It was also for communications, newsletters and correspondence.
- Apex Australia raised the issue that the performance of the Chairman was not up to standard in particular in comparison with the previous Chairman Bryan and prior to that Thava.
- Stated that these two Chairmen had provided extensive communications etc.
- Also queried why this budget should be passed taking into consideration the extensive criticism from Round Table
Apex
The Chairman called for a vote for the Financials to be passed.
The vote to accept the financial was DEFEATED
The Chairman was advised by Apex
The Chairman questioned what he should do at this point in time.
The Chairman was advised that he had to resolve that himself.
Apex
- Performance of the current year by the Chairman.
- Stated the Chairman had serviced RT nations only and had made no contact/communications with Apex Associations formally until January this year 2 months out from the Atsumari.
The Chairman spoke on what he did this year.
- Stated was trying to clear past problems.
- Apologies to all associations for his performance.
Apex
- The ASPAC Chairman gives his report now so that the Finances could potentially be reconsidered dependant upon what information the Chairman can give that would justify those expenses.
ASPAC CHAIRMANS REPORT
ASPAC Chairman Nemantha Abeysinghe gave his report
- Pre-occupied with RT issues.
- Started a newsletter but didn’t get completed
- Stated that RT India/Nepal and
- Wanted to have joint project and friendship.
- Past ASPAC Chairman Illango & RT India NP wanted to attend this Atsumari to assist in resolving issued and wanted to rebuild bridges to get back to what we were once like, but was unable to get visa to attend.
- Wanted to progress ASPAC for the next 30 years
- Spoke on the WOCO Foundation and what it is trying to achieve.
- Discussion on extension into areas.
Apex
- What discussions he held with Round Table India National Board in relation to its expansion and members in other countries?
- Chairman stated that they (RTI) wanted to expand into as many countries as possible.
Apex
- How often he had these discussions in relation to expansion with other Associations that would be affected?
- Chairman’s Answer was that he discussed it with Apex
Apex
- RTI/RTSL wanting to expand tables into
- Chairman advised that he thought he had communicated with Apex
Apex
- The dialogue between Apex
- Apex
Apex
- The adoption/permission of the AGM registration form by the Chairman and his extended delay in giving approval.
- Stated that the Chairman had only given permission for distribution of the registration document at the end of January which made it impossible to advertise/promote the Atsumari adequately.
- Lack of international numbers at the Atsumari was directly due to the lack of communication and promotion by the Chairman.
- Apex
Apex
- The commitment or lack of by Round Table
- Stated no replies/or support had been received from Round Table
- Would hope to hear back on what is going to happen
- Is Round Table truly committed to this project or was it just talk last year?
- Chairman assured that the commitment of RTI will be honoured.
Apex
EXTENSION
Apex
That ASPAC Constitution clause 2.4 be amended from
No new extension in any country where an existing ASPAC member currently exists by either Round Table or Apex, be allowed unless with the approval of the existing ASPAC member. If there is a dispute, then the matter be referred to the voting members for approval at an ASPAC AGM (Atsumari) or an ASPAC Mid-term meeting during a WOCO Convention
To
No new extension in any country where an existing ASPAC member currently exists by either Round Table or Apex, be allowed unless with the approval of the existing ASPAC member. If there is a dispute, then the matter is referred to the voting members for approval by a ballot majority of not less than two thirds of those members eligible to vote. The ballot would be circulated to members 60 days prior to the ASPAC AGM and the result would be declared at the following ASPAC AGM (Atsumari).
Moved Apex
Discussion held on the motion
Motion put and unanimously CARRIED
- Chairman advised that Apex Sri Lanka was going to extend a table (new club) into
MOTIONS FROM ASSOCIATION
Motion #1)
That ASPAC Nations adopt a universal theme and community initiative annually at the AGM and that theme is to be adopted and embraced by all members for a period of 12 months from April 1st to March 31st – The ASPAC operational year. Applications are to be with the ASPAC Chairman in time to make the 60 days call period prior to the pending ASPAC AGM and a decision will be made at the AGM pertaining to that particular call for agenda items.
Moved Apex
Apex
The motion was put and unanimously CARRIED
Motion #2)
Part A)
That ASPAC is wound up and ceases to exist as at the 31st of March 2009
Moved Apex
Apex
Also stated that if they (RT India) were serious about ASPAC they would have been here in
Motion was put and was passed 4/1 with one abstention.
Motion was put and CARRIED
Motion #2)
Part B)
That regional members are invited to make submissions via a proposal for how records, insignia’s, trophies and assets would be utilised in the future through member nations making the submission.
The proposal would have to table in detail how the ASPAC aims and objectives would be memorialized should the member nation be grant any or part of the chattels forming ASPAC’S heritage. Submissions need to be with the ASPAC Chairman 60 days prior to the 2009 AGM.
Moved Apex
Discussion on the motion
Apex
The motion was put and CARRIED
DATE & VENUE OF THE NEXT MEETING
Apex
Moved Apex
National President Apex
Motion was put and CARRIED
ELECTION OF OFFICE BEARERS
· Vice Chairman Apexian Yasin Chowdury of Apex
· Call for nominations for position of Vice Chairman of ASPAC for year 2008/09
- Apex
- 2nd by the FLOOR of meeting.
No other nominations forthcoming.
Motion put that Rick Hose be appointed to Vice Chairman’s position for 2008/09
UNANIMOUSLY CARRIED
INCOMING CHAIRMAN’S BUDGET
- Budget for 2008/9 was unanimously approved.
WOCO MATTERS
- WoCo recently held in
- RTI has left the WoCo.
- Active 20/30 the only ones till in the WoCo.
- RTI still members of the WoCo Foundation.
- Discussion on getting Apex back into the WoCo Foundation.
Questions to Chairman from Apex
- Has the WoCo Foundation funded any projects?
- The Chairman advised it had.
Questioned by Apex
- Which countries had been funded?
- Reply was that
Questioned by Apex
- Had any non RT countries received any funding?
- Answer was unsure but probably not.
Chairman advised that WoCo in 2008 is to be held in
FINANCIALS
| ASPAC Financials 2007/2008 | | | | | | |
| ||||
| ANNUAL FEES | | | | | | |
| ||||
| Name of the Association | No of Clubs | No of | Current Dues | Past Dues | Fee Rec'vd | Balance Due |
| ||||
| | | Members | 2007/8 | US $ | US $ | US $ |
| ||||
| Apex | 310 | 3500 | 1000 | 0 | 1000 | 0 |
| ||||
| Apex | 72 | 800 | 350 | 0 | 350 | 0 |
| ||||
| Apex | 12 | 175 | 100 | 0 | 100 | 0 |
| ||||
| Apex | 22 | 300 | 150 | 300 | 0 | 450 |
| ||||
| Apex | 3 | 30 | 100 | 0 | 100 | 0 |
| ||||
| Apex | 10 | 60 | 100 | 0 | 100 | 0 |
| ||||
| Apex Phillipines | * | * | 100 | 0 | 0 | 100 |
| ||||
| Round Table | 175 | 2500 | 1000 | 0 | 1000 | 0 |
| ||||
| Round Table | 13 | 180 | 100 | 0 | 0 | 100 |
| ||||
| Round Table New | * | * | 100 | 0 | 100 | 0 |
| ||||
| Round Table | 4 | * | 100 | 200 | 0 | 300 |
| ||||
| Round Table Sri Lanka | 4 | 55 | 100 | 0 | 100 | 0 |
| ||||
| Round Table | 1 | 15 | 0 | 0 | 0 | 0 |
| ||||
| Round Table Phillipines | 1 | 15 | 0 | 0 | 0 | 0 |
| ||||
| TOTAL | | | 3350 | 500 | 2850 | 950 |
| ||||
| | | |
| ||||||||
| Membership Fee - US$ 0.50 / Member | * Information not available - Minimum Fee applicable | |
| ||||||||
| Minimum Fee - US$ 100/ Association | Maximum Fee - US$ 1000 / Association | | | ||||||||
| | | | | | | | |||||
| INCOME / EXPENDITURE STATEMENT | | | | | | ||||||
| Income | Amount | Expenditure | Amount | | | ||||||
| | US $ | | | US $ | | | |||||
| | | | | | | | |||||
| Opening Balance | 650 | Printing/Stationery/Lapel Pins/Misc. | Gifts/Misc. | 100 | | | |||||
| Annual Fees Received | 2850 | Bank charges | 30 | | | ||||||
| | | National AGM's (Chairman) | 100 | | | ||||||
| | | Atsumari 2008 (Chairman) | 1735 | | | ||||||
| | | WOCO 2007 | 1000 | | | ||||||
| | | Closing Balance | 535 | | | ||||||
| | | | | | | | |||||
| Total | 3500 | | Total | 3500 | | | |||||
“Motion to recommit the financials to the table”
Moved Apex
CARRIED
ASPAC PROPOSED BUDGET FOR 2008/2009
| INCOME | USD$ | EXPENDITURE | USD$ |
| Regional Fees:- | | | |
| Opening Balance | $535 | | |
| Apex | $1000 | Regional Travel | $2100 |
| Apex | $350 | ASPAC Newsletter | $300 |
| Apex | $100 | ASPAC Mid Term meeting | $500 |
| Apex | $100 | Atsumari 2009 Expenditure | $500 |
| Apex | $150 | Registration/Accommodation | $350 |
| Apex Philipines | $100 | Miscellaneous | $85 |
| Apex | $100 | | |
| RT India | $1000 | | |
| RT Sri Lanka | $100 | | |
| RT Nepal | $100 | | |
| RT | $100 | | |
| RT New | $100 | | |
| TOTAL | $3835 | TOTAL | $ 3835 |
Apex
“Accept the financials as tabled by the Chairman
And that all 3 items in relation to the Financials for 2007-2008, the Chairman’s report and the proposed budget for the 2008-200 year for the incoming Chairman be accepted”
Moved Apex
CARRIED
PRESENTATION OF TROPHIES
- The Peacock trophy for the Most Effective Delegate will be presented at the Banquet – (it was subsequently presented that night to Apexian Rick Hose from Apex
ANY OTHER BUSINESS
- None.
SERGEANT-AT-ARMS COLLECTIONS
- Apexians Paul Gallagher and Thava the Sergeant-at-arms collected the fines for the meeting and was handed over to the host association Apex
Apex
Moved Apex
CARRIED
VOTE OF THANKS
- Chairman Nemantha thanked Life Governor of Apex Australia Tom Chapman for attending and opening the meeting.
- Thanked Past ASPAC Chairman Apexian Bryan Whitehorn for taking the minutes
- Thanked Apexian Phil Pregnell as convenor of the weekend for the wonderful job done so far.
- Thanked Apex
PRESENTATIONS
Presentations were made to the delegates by Apex Australia National President.
Vice Chairman Yasin Chowdury also on behalf of Apex
The meeting was formally closed at 12.35 pm
The ASPAC Black Tie /Apex
Prepared by Past ASPAC Chairman Apexian Bryan Whitehorn of Apex
15th March 2008 at
1 comment:
Hi folks,
Greeting from Singapore.
You folks are absolutely very updated and through your Blogger I believe many fellows Apexians can benefit a lot...... from your constant and accurate posting of information.
I must said here that you guys did a wonderful job.
Thanks Edward and Victor for meeting up with me for fellowship during my visit home.
Most of all to Edward for spending time with me and my beautiful friends.
Create and Love
cm
When you light up the path for others, your own path will be lighted up too.
In The Thinking Zone
You can only lose what you cling to.
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